It was great to see you at the annual meeting. We wanted to provide updates on a couple of items since the meeting.

The amendment and ballot were mailed on Monday May 9th. We have received a few requests for the documents to be sent electronically as well. Those are attached as requested.

Additionally, as outlined in the letter, a comparison between the covenants and the amendment is posted on the website at the following link:
https://cepoa.org/wp-content/uploads/2022/05/Amendment-with-comparison.pdf

The draft minutes from the meeting are also posted:
https://cepoa.org/wp-content/uploads/2022/05/2022-DRAFT-Annual-Meeting-Minutes.docx.pdf

As a reminder, all votes must be received by May 25, 2022 at 7:00pm at the latest. If you are local, please turn in your ballot on May 25, 2022, at the Valley View Church located at 11004 Wildfield Lane Littleton, CO 80125 between 3:00pm and 7:00pm. If you are not local, ballots should be mailed to the Chatfield East Property Owners Association, Inc. P.O Box 192 Littleton, CO 80160. If you are going to be out of town on May 25th or you are a shut-in, please call Kathy Kirchner to make special arrangements to pick up or drop off your ballot and sign the signature page early. Kathy’s number is (406) 690-3205.

We also wanted to respond to some correspondence that has been circulated by a member to others in the community. It is important to us that you have accurate and unbiased information, and we would like to provide corrections and clarifications to the information circulated. Areas raised as issues in the correspondence and our response:

Current Board cannot make decisions with only 2 members:

• We want to assure the community that we have been and are in close contact with our attorney regarding any limitations caused by the current Board vacancies.
• While it is correct that the Board cannot hold a formal meeting, it is not correct that decisions cannot be made.
• The attorney personally drafted the amendment ballot and the accompanying information you received according to CCIOA Law and our CEPOA governing documents.

Concerns regarding ACC portion of the amendment – content and why it is being included vs. just the easement issue:

• The attorney identified that both these specific sections be placed in the current proposed amendment in order to protect CEPOA. She was clear that the ACC section was necessary to the viability of the easement portion to ensure the ACC has proper authority to approve any road or driveway. She does not believe the ACC has this authority currently. The amendment will not only give the ACC the necessary authority, but also give members safeguards through Board oversight.
• The ACC language from the proposed covenants that were prepared and proposed by the previous board through 5 years of work and legal review was brought forward in this current proposed amendment in an unbiased fashion while resolving vague language in that restatement that introduced risk. These minor changes, in addition to language to ensure ACC authority was clear were incorporated at the advice of counsel.
• Our attorney has been very clear that it is unwise to do a complete restatement and that any restatement is highly unlikely to pass a vote.

Lastly, The member also outlined concerns that the Board’s statement in the first section of the amendment (the Statement of Values and Expectations) would remove the Board’s authority to act. This is simply false. The statement quoted was taken out of context.

• It is specifically referring only to the expectation that members contact the appropriate authority to enforce existing laws rather than turn to the Board in these matters.
• We stand behind the statement that the Board is not here to duplicate existing services. The Board’s role is only to enforce rules and regulations that are in addition to those already established by local, state, or federal law.
• The attorney has confirmed that the current Covenants and the proposed amendment are clear in this matter and do not restrict the Board’s power to enforce Covenants or rules.

In addition to the information provided above, we encourage you to reach out to Mark Hochstedler at 720-296-6522 to discuss any concerns and/or to obtain accurate information regarding the amendment or about advice obtained from legal counsel.

If you did not receive your ballot for some reason or have questions about the voting process, please let us know ASAP.

Please also download the following 4 documents:

1. 1. Cover Letter to Home Owners
   2. Declaration Amendment
   3. Notice of Action by Written Ballot
   4. Signature Page